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Transform HR & Payroll with Frappe ERPNext

Complete employee lifecycle management with automated payroll, attendance

tracking, and statutory compliance. Built on ERPNext for seamless integration.

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HRMS Dashboard
Live metrics
245
Total Employees
3.2hrs
Payroll Processing
96%
Attendance Rate
100%
Compliance

Our customers

Trusted by leading healthcare organisations

Hawkins Cookers Limited logo
MRF Limited logo
WOW Momo Foods Private Limited logo
Kanpur Edibles Limited logo
Bubugao Communication Pvt Ltd logo
Rohit Shetty Picturez logo
Ceasefire Pvt Ltd logo
Ramoji Film City logo
Eenadu Televisions logo
Uttar Pradesh Power Corporation Limited logo
Everest Food Products Pvt Ltd logo
Rimjhim Ispat Limited logo
Mohani Tea Leaves Pvt Ltd logo
Hindustan Thompson Associates Private Limited logo
Parle Elizabeth Tools Private Limited logo
ISC Projects Private Limited logo
Prince Corp Private Limited logo
Ashok Grih Udyog Kendra Pvt Ltd logo
Ganesha Ecosphere Limited logo
R-pac International Ltd logo
Rotomac Industries Private Limited logo
Bhagyanagar Copper Private Limited logo
ECI Telecom India Private Limited logo

340+

Healthcare facilities

98%

Retention rate

12M+

Patient records managed

127+

ERP projects delivered

60+

Team members

70+

Years combined expertise

6+

ERP platforms supported

HR & Payroll Pain Points We Solve

Common challenges faced by HR teams managing payroll and employee lifecycle

Manual Payroll Processing Errors

Calculating salaries, deductions, taxes manually across spreadsheets creates errors, delays, and employee dissatisfaction every month.

Complex Statutory Compliance

Managing PF, ESI, TDS, professional tax across multiple states with frequent regulation changes leads to penalties and audit risks.

Tedious Administrative Tasks

Manual data entry, filing employee records, processing leave requests, and generating reports consume excessive HR time.

Disorganized Employee Data

Employee information scattered across files, spreadsheets, and emails makes retrieval slow and data accuracy questionable.

Integration Issues with Accounting

Separate payroll and accounting systems require hours of manual reconciliation work every month causing delays in closures.

Employee Self-Service Expectations

Employees demand instant access to payslips, tax forms, leave balances, and reimbursement status without HR intervention.

Data Security & Privacy Risks

Storing sensitive employee data in unsecured systems exposes organizations to breaches, compliance violations, and legal issues.

Ineffective Performance Management

Manual appraisal processes with unclear goals, infrequent feedback, and paperwork lead to subjectivity and employee turnover.

How Frappe ERPNext HRMS Solves Payroll & HR Pain Points

Purpose-built HRMS modules to automate payroll, compliance, and employee management

Challenge

Manual Payroll Processing Errors

Calculating salaries, deductions, taxes manually leaves room for error and delay.

Solution

Automated Payroll Processing

  • Attendance-based salary calculation with LWP proration
  • Configurable salary structures with earning/deduction components
  • Automated payslip generation and email distribution
  • Multi-currency payroll with exchange rate handling
Challenge

Complex Statutory Compliance

Multi-state PF, ESI, TDS, and compliance calculations are difficult to manage.

Solution

Built-in Statutory Compliance

  • Automatic PF, ESI, TDS, PT calculations
  • Income tax slab configuration and computation
  • Form 16 generation and tax declaration management
  • Real-time compliance updates with regulation changes
Challenge

Tedious Administrative Tasks

Manual reviews and approvals slow down HR and payroll operations.

Solution

Workflow Automation

  • Multi-level approval workflows for leaves and expenses
  • Automated email notifications for pending actions
  • Document management with digital signatures
  • Bulk operations for salary assignments and updates
Challenge

Disorganized Employee Data

Information scattered in spreadsheets and emails impacts accuracy and compliance.

Solution

Centralized Employee Database

  • Complete employee master with personal and job details
  • Document attachments (ID proofs, certificates, contracts)
  • Employment history and separation tracking
  • Custom fields for organization-specific requirements
Challenge

Integration Issues with Accounting

Payroll and accounts don't sync, causing delays in month-end closures.

Solution

Seamless Accounting Integration

  • Auto journal entries for payroll expenses
  • Cost center-wise payroll expense allocation
  • Employee advance and loan accounting integration
  • Expense claim reimbursement with GL posting
Challenge

Employee Self-Service Expectations

HR teams are overwhelmed with day-to-day employee requests for information.

Solution

Employee Self-Service Portal

  • Online leave application and approval tracking
  • Payslip download with salary breakup details
  • Expense claim submission with receipt uploads
  • Tax declaration and investment proof submission
Challenge

Data Security & Privacy Risks

Unsecured or manual systems leave sensitive employee data vulnerable.

Solution

Enterprise-Grade Security

  • Role-based access control with field-level permissions
  • Audit trail for all employee data changes
  • Data encryption for sensitive information
  • GDPR-compliant data management features
Challenge

Ineffective Performance Management

Appraisal cycles lack automation, feedback is infrequent, driving turnover.

Solution

Performance Management System

  • Goal setting with KRA/KPI alignment
  • 360-degree feedback and peer reviews
  • Appraisal cycle management with workflows
  • Performance analytics and trend reports
Complete Employee Lifecycle Management

From recruitment to separation, manage every stage seamlessly

Recruitment

Job posting, applicant tracking, interviews

Onboarding

Document collection, task assignment, orientation

Attendance & Leave

Biometric integration, leave management

Payroll

Automated salary processing, compliance

Performance

Appraisals, goal tracking, feedback

Learning & Development

Training programs, skill development

Separation

Exit process, full & final settlement

Automated Payroll Processing in 5 Steps

From attendance to bank transfer, fully automated workflow

STEP 1

Attendance & Timesheet Import

Biometric attendance auto-sync, overtime calculations, shift differential tracking

1
STEP 2

Automated Salary Computation

Rule-based salary structures, earnings and deductions, LWP proration, loan EMI deduction

2
STEP 3

Statutory Deductions & Compliance

PF, ESI, TDS, Professional Tax auto-calculation, Form 16 generation, compliance reports

3
STEP 4

Payroll Review & Approval

Department-wise reports, variance analysis, manager approval workflow, payslip preview

4
STEP 5

Payment Processing & Distribution

Bank file generation, accounting entries, payslip email distribution, employee portal access

5
HRMS & Payroll Capabilities

Comprehensive features for end-to-end employee lifecycle and payroll management

Rule-based salary structures with conditions and formulas
Overtime types with dynamic or fixed hourly rates
Employee benefit components with accrual tracking
Additional salary and off-cycle payment processing
Loss of pay correction for fair compensation
Timesheet-based payroll for services sector
Employee loan management with EMI deductions
Payroll cost center allocation and reporting
Biometric and RFID integration for attendance marking
Shift management with rotation schedules
Holiday list and weekly off configuration
Leave types with accrual rules and encashment
Compensatory off and leave without pay tracking
Attendance regularization with approval workflow
Half-day and work-from-home marking options
Attendance reports and analytics dashboards
Employee onboarding with checklist and tasks
Probation tracking and confirmation workflows
Transfer and promotion management
Resignation and exit interview processes
Full and final settlement calculations
Employee directory with org chart visualization
Contract renewal reminders and tracking
Employee history and audit trail
Goal setting with weightage and target dates
Self-appraisal and manager review workflows
360-degree feedback from peers and subordinates
Competency mapping and skill assessments
Performance improvement plans (PIP) tracking
Appraisal letter generation and salary revision
Performance analytics by department/designation
Training needs identification from appraisals
Job opening creation with approval workflow
Applicant tracking with interview scheduling
Multiple interview rounds with feedback forms
Offer letter generation and e-signature
Pre-joining formalities and document collection
Onboarding task assignment and tracking
Background verification status management
Recruitment analytics and time-to-hire reports
Expense claim submission with receipt uploads
Multi-level approval workflow with policies
Reimbursement processing integrated with payroll
Per diem and mileage calculation rules
Employee advance requests and tracking
Loan applications with EMI schedule generation
Loan interest calculation and accounting
Advance and loan recovery through payroll
HRMS & Payroll ROI Impact

Measurable improvements in payroll efficiency, compliance accuracy, and employee satisfaction

90%
reduction in payroll processing time from days to hours
100%
statutory compliance accuracy with automated calculations
70%
reduction in HR administrative tasks through automation
95%
employee satisfaction with self-service portal features
HRMS Success Stories

From 3-day payroll processing to 4-hour automation with zero compliance issues

“Reduced our payroll processing time from 3 days to 4 hours. The HRMS module handles our complex attendance policies effortlessly."
Mr. Amit Kannodia, CEO LogicNext Software & Service Private Limited

The Results
3 days → 4 hours
Payroll Processing Time
Zero Issues
Compliance Penalties
92%
Portal Adoption Rate

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